Free Diagnostic

Practice Revenue Leak Check

This quick check uses a few simple business numbers to show where appointments and revenue may be slipping through the cracks.

Under 2 minutesNo patient data required

Rough estimates are fine. Use a typical recent 4-week average where possible.

Number of fee-earning clinicians *

Only include clinicians who personally deliver billable client work.

Approximate combined clinician FTE *

Example: 2 full-time + 2 clinicians at 0.5 each = 3.0 FTE.

Average fee for your most common 1:1 appointment (AUD) *

Your best estimate for the most common standard session.

Available 1:1 billable appointments per typical non-leave week *

Total weekly slots available for booking. Exclude leave, blocked admin time, groups.

Completed 1:1 billable appointments per typical non-leave week *

Appointments that actually occur and generate revenue.

Lost appointments to late cancellation or no-show and NOT backfilled *

Only count slots that could have generated revenue but did not.

Typical new-client wait time *

How long do new clients typically wait for their first appointment?

Approximate combined dedicated admin FTE *

Include reception, bookings, billing, follow-up, and operational admin. Exclude clinician time and non-admin leadership.

How much admin work is still handled by clinicians or the owner? *

Includes scheduling, inbox, billing queries, reminders, follow-up.

No patient data is collected. Results are indicative only.